An increasingly mobile workforce requires businesses employing these professionals to adopt a more effective time-tracking approach. Ensuring workers accurately record their time when traveling or at a client site prevents time fraud. Leveraging a modern time recording strategy helps organizations with a contingent workforce spanning multiple locations.
Using GPS technology offers the solution businesses are looking for in mobile time tracking capabilities. It provides your managers with critical visibility of the company’s remote staff no matter their location. When combined with a trusted time-tracking solution, it modernizes employee time recording, providing improved timesheet accuracy. Let’s examine GPS-enabled mobile time tracking, and how Timerack’s solutions help your agency’s recordkeeping.
Examining the Concept of a GPS Time Clock
Understanding how GPS time tracking works will help your business make an informed decision on applying this strategy. Once again, agencies with a significant number of remote employees must consider using GPS tech for their mobile staff for increased accuracy. This approach improves the validity of timesheet recording, while also promoting accountability among your mobile workers.
While called GPS tracking, many solutions use multiple methods for what is actually geolocation tracking. In addition to GPS, these include WiFi positioning, a device’s IP address, and even cell signal triangulation. No matter the specific technique, expect to know when and where your employees are on the clock.
GPS technology provides geofencing capabilities to verify your employees’ location at a remote worksite or client site. It also simplifies time collection for workers, with the GPS time tracker automatically recording their attendance and onsite hours. They simply focus on starting their duties after arriving, without having to check in at the client’s office. Adopting GPS-enabled mobile time tracking benefits both remote workers and your accounting team.
In most cases, a mobile app on an employee smartphone provides geolocated time tracking using the phone’s embedded GPS. This adds to the transparency and ease of use of this timesheet recording strategy. Note that Timerack offers a best-of-breed mobile app that leverages GPS technology for its geofencing functionality. We cover the app in more detail later in this article.
The Importance of Geofencing in Mobile Time Tracking
Geofencing remains an important piece within any GPS-powered time-tracking solution. It effectively places a virtual fence around a remote worksite or client location. A mobile time-tracking app with geofencing prevents employees from clocking in from another location if desired. This includes the coffee shop down the road or even their house.
Instead of explicitly preventing clocking in from outside the geofence, you might simply flag the timesheet for further analysis. This provides your managers the flexibility to manage your organization’s time tracking in a variety of ways. It will help in fostering transparency in your organization’s recordkeeping. Building a measure of trust between employees and company leadership also is critical/key.
In any situation, GPS tracking of remote employees makes perfect sense when they are on the clock. Your logistics clients obviously need to know the location of employees and vehicles used in transportation. Utilizing a similar strategy for time tracking with geofencing provides peace of mind to your managers.
Understanding the Benefits of GPS-powered Mobile Time Tracking
Let’s dive into the most important benefits of using GPS time tracking for your mobile employees. Use this information to choose the right time collection solution for your agency.
- Eliminate Time Theft: Adopting a GPS-enabled time-tracking solution effectively prevents time theft by your remote employees. You ensure each clocked-in worker is actually at their assigned remote location. This approach also eliminates buddy punching and other forms of time fraud.
- Improve Timesheet Accuracy: Using a mobile timesheet app with geolocation functionality also makes your time recording more accurate. Automated time tracking makes it easier for employees to submit their time records. Prevent any time recording mistakes that cost your money significantly over time.
- Make Payroll Processing More Efficient: GPS-powered time tracking improves the efficiency of your agency’s entire payroll processing effort. You reduce the paperwork and manual data entry which only results in mistakes. Expect to save on expenses while your accounting team focuses on more important duties.
Timerack Provides Modern Solutions for GPS-Powered Time Tracking
As industry experts in time tracking, Timerack offers a variety of solutions for your agency’s mobile timesheet needs. Our mobile app for iOS and Android features the GPS-enabled geofencing capabilities described earlier. This functionality prevents timesheet fraud and buddy punching while reducing paperwork and improving efficiency. Biometrics ensures only your employee can track their time and enter their timesheets.
We also provide a Mobile Time Clock app which benefits agencies with multiple employees at one client site. It provides geofencing along with a GPS-stamped timesheet record, building trust between your business and its clients. Our support for biometrics and geolocation positions Timerack as the right partner for your agency’s time-tracking needs.
Looking for Time-Tracking Solutions?
GPS enable your agency’s mobile time tracking by contacting the experienced team at Timerack. We offer state-of-the-art time-tracking solutions beneficial to staffing agencies with large remote workforces. Contact our staff to see a demo of our apps at your earliest convenience!