Time & Attendance Solution Evaluation: 5 Key Points | Timerack
August 21, 2017
If you’re considering a migration of your time and attendance solution to the cloud, or if you’re considering its implementation as a replacement to manual record keeping, you’ve come to the right place.
This blog post covers five key points of comparison when evaluating a time and attendance solution, especially as you evaluate product demos so that you can compare apples-to-apples:
- Ease of Use
- Time Tracking Options
- Accounting Software Integration
- Speed of Implementation
Ease of Use
One of the biggest reasons of technology failure is when employees resist using it. The biggest reasons your employees might resistance new technology are because:
- They are not included in the decision making process and don’t “buy in” to the effort, and
- The software isn’t intuitive to use and/or effective training and support is not provided
As a result, it’s imperative that you your employees try the system before you buy – free trials are ideal – by clocking in, reviewing the reporting and testing all software modules and options.
Time Tracking Options
Mobile time tracking and HR functionality add tremendous value to any time and attendance solution.
Mobile apps allow field employees an easy way to clock in and out, and GPS with photo option helps eliminate buddy punching.
HR functionality that includes benefits & insurance tracking, expense reporting & reimbursement, workers’ comp claims, employee performance reviews can streamline these processes, ensure compliance and save your HR department a lot of headache.
Accounting Software Integration
Time and attendance solutions have the greatest value when they tie in with your accounting software. In this way, you can determine the profitability of projects, clients, departments, and divisions.
In particular, integration with QuickBooks is an oft misunderstood subject and we offer tight integration with Thomson Reuters Accounting CS software. We also expect to be integrated with Xero later this year.
Speed of Implementation
How long it takes to implement time and attendance software, including all apps, modules and integration with accounting software should be considered to determine the right partner – especially if this is conducted remotely or onsite and how much training is provided to your employees, which is critical for adoption.
On-premise time and attendance software is typically a flat fee plus annual maintenance fees. Cloud time and attendance software typically charges per employee, though some add an additional monthly “base fee” and others offer a flat fee to accommodate up to a certain number of employees.
Aside from the actual price, the key is whether the cost outweighs the savings generated by reducing overtime, being in compliance and avoiding fines and increased productivity. Time and attendance vendors should be able to estimate what you can expect so you can determine if the cost justification is there.
If you’d like to see a demo of Timerack and understand its potential cost justification for your organization, contact us today.