Mobile Time Clock & Time Tracking Software Best Practices | Timerack
By Adam Day
March 31, 2017
Whether employees are on the road, in the office, or working from home, or working in the field on a construction site or otherwise, mobile time tracking software enables employers to ensure compliance, minimize the risk of a bad audit and increases employee productivity.
Here’s how to achieve these mobile time tracking opportunities based on best practices we’ve learned over the last decade.
Enabling Easy Access
Employees will provide the most accurate time tracking when the system is available from any device – whether it’s a desktop, laptop, phone, or tablet. The longer employees wait to record their hours the less likelihood for accurate, detailed recall.
Establishing Structure with Flexibility
When employees punch in, they can use the categories provided like location or department – so if an employee is working at multiple locations, or for multiple departments, they can clock in and out to reflect that. This gives employees flexibility without giving them the ability to change their time card on a “post-punch” basis, which prevents abuse.
Recorded time should be logged in under company-wide categories that are easily defined. This ensures consistency for billing and transparency when assessing employee productivity. Provide basic training to make certain everyone understands where to log time.
Getting Everyone on Board
Software should be intuitive, easy to use, and simple to review. Reports should be generated seamlessly and should be modifiable to accommodate company workflow. Make sure you fully understand the system, what you need from it and how you’ll utilize it before employing it companywide. Review the process on an ongoing basis.
Buddy Punching Elimination
Using device cameras to capture employee images when clocking in and out prevents fraudulent behavior and ensures accurate time tracking.
Safeguarding Employee Data
Making certain the system you choose keeps the information that is entered secure and available only to those individuals who have need to access it will help avoid time tracking from becoming a liability.
Keeping It Strictly Business
Whenever possible, time tracking software that utilizes GPS should be used on company-owned equipment, and with employees aware that it’s in place. If this software must be used on employees’ personal devices it should be with express, written consent from the owner of the device.
There’s more to mobile time tracking than we can share here, so let’s talk if this type of solution may be right for your organization.